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Training Officer Job Description

JOB DESCRIPTION: Training Officer 

General Description of Work 

The Training Officer, who will also serve as the Resident/Volunteer Coordinator, is a member of the career staff of the department and reports to the Assistant Chief of Operations. This position participates in the day-to-day operations of the department, including responding to emergency and non-emergency calls for assistance; assuming command; managing emergency incident operations effectively; working closely with the volunteer staff to promote good relations and effective operations of the department. The TO/RVC is responsible for maintaining the district training program, as well as participating in recruitment and retention efforts, including but not limited to marketing, recruitment nights, career fairs, applicant processing, interviews, and volunteer firefighter “on- boarding” and development. Additionally, the TO/RVC assists with apparatus and equipment maintenance. This Training Officer works with the Assistant Chief of Operations to help deliver training schedules and presents department training programs that are current and meet the needs of the department and community needs. The Training Officer will also help design programs that meet State, Federal standards, as well as other nationally recognized criteria and requirements. The Training Officer will represent the department as a member of applicable associations and groups related to assigned duties and responsibilities.

This job description generally describes the principal functions of this job, the level of knowledge and skill required, and the scope of responsibilities, but is not an all-inclusive list of work requirements.

Required Education, Qualifications and Skills

·         Associate of Science degree in a fire-related field preferred

·         High School Diploma or GED is required with additional secondary education and a minimum of five years of progressively responsible fire-related experience

·         Valid Colorado Driver’s License with an acceptable motor vehicle driving record

·         CDFPC and/or IFSAC Firefighter II/ Hazmat Ops Certification

·         CDFPC and/or IFSAC Fire Instructor I Certification

·         CDFPC and/or IFSAC Fire Officer I Certification (preferred)

·         CDFPC and /or IFSAC Driver/ Operator or D/O Pumper

·         CDFPC Proctor Certification (preferred)

·         NIMS ICS 100, 200, 300, 400, 700, 800

·         NWCG Firefighter Type 2 required, Type 1 or Single Resource (preferred)

·         Computer literate with experience with Microsoft products and fire record management software

·         Must have working knowledge of modern firefighting, fire prevention, operations and maintenance of fire apparatus and equipment

·         Ability to demonstrate learning the basic geography, infrastructure and hazards located within the boundaries of the District

·         Demonstrated ability to act effectively in emergency and stressful situations

·         Demonstrated ability to follow verbal and written instructions in English

·         Communicate effectively orally and in writing

·         Demonstrated public speaking ability

·         Demonstrated ability to establish effective working relationships with volunteer, resident and career department members, other agencies and the public

·         Grand County residence within 1 year preferred

Job Duties and Responsibilities 

1.       Training Responsibilities 

·         Assist in the delivery of all aspects of the District’s Training Program

·         Assist in maintaining an Annual Training Schedule

·         Assists in maintaining Department Training Standards for Volunteer, Resident, and Wildland Firefighters

·         Assist in maintaining Department Training Manuals and Task Books as applicable

·          Assist in maintaining training records for all Volunteers and Career Staff using District records management software

·         Help maintain Districtwide Driver/Operator Training Program

·         Represent Grand Fire, participate, coordinate, and work with the Grand County Training Officers Association and Colorado Training Officer Association

·         Assist with the schedule and help present Firefighter I Certification Academy, wildland academy, and Task Book sessions as necessary, meeting the needs of the department

·         Help develop, schedule and monitor a New Volunteer Orientation Program

·         Ensure all personnel are updated annually on District SOG’s

·         Serve as the District liaison with other emergency service providers with respect to training matters and activities

2.       Additional Responsibilities

·         Assist with and ensure that all apparatus and equipment are maintained in a condition ready for immediate emergency response

·         Work with mechanics, service shops, dealers, and manufacturers to provide a complete preventive maintenance program, and personally deal with emergency repairs

·         Help oversee annual testing of apparatus pumps and aerial devices

·         Help oversee annual hose testing program

·         Help oversee annual and quarterly certification of breathing air compressor and system

·         Provide input into the apparatus and equipment replacement schedules

·         Help maintain maintenance records on all apparatus and equipment using the Records Management System

·         Assist with the management and supervision of Resident Firefighter Program

·         Function as a line officer, and engineer, or Incident Commander as needed on alarm response and fire suppression activities in District or as part of Mutual or Regional Aid as needed.

·         Works with Wildland Coordinator and participates in District Wildland Program, including local and regional response, national assignments and mitigation work as necessary.

Work Conditions

Including the unavoidable, externally imposed conditions under which the work in this position must be performed and which create hardship for the incumbent including the frequency and duration of occurrence of physical demands, environment condition, demands on one’s senses and mental demands.

1.       Physical Demands 

This officer may be involved in physically draining and exhausting activities which may include assuming command in emergency response situations and being involved in physically dangerous situations. The

carrying heavy equipment during response activities is inherent to this position as is the regularly being exposed to water in extreme weather conditions, both cold and heat. This officer will be exposed to noxious smoke and fumes as a result of fire and other incident conditions.

The typical noise level in this position is moderate/office. The work schedule is generally Monday through Friday, but frequent weekend and evening work will be required. While performing the duties of this job, the employee is frequently required to sit, talk, hear, reach with hands and arms, and use hands or fingers to handle or feel objects or controls. The officer is occasionally required to walk, stand, kneel or crouch. Physical demands are typically sedentary, although employee will occasionally need to exert up to fifty pounds of force and/or negligible amount of force to lift, carry, push, pull, or otherwise move objects, including the human body. Position involves sitting most of the day, but will involve walking, standing for brief periods. Data entry and other tasks may require sitting at a computer for long periods. Specific vision abilities include close vision and the ability to focus.

2.       Mental Demands

(Conditions that may lead to mental or emotional fatigue)

Very high levels of mental and emotional stress will be encountered while meeting the requirements of fighting fires in an effective manner; the requirement to maintain absolute control in dangerous and hectic situations; and by the responsibility to mitigate and prevent conditions which may result in loss of life, injury and property.

3.       Compensation / Schedule

·         This is a full time, salaried, FLSA exempt position

·         Hours are anticipated to be flexible and vary by district and volunteer needs

·         Position will require weekend and evening work

·         Position will pay additional overtime for hours worked under incident resource order

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